Host an Event at MoHA

Purpose

This guide provides an overview of everything you need to host a successful event at MoHA.

Note: Before you submit an Event Inquiry form, you must certify that you have read this article.

What Kind of Events Does MoHA Produce?

Public Events- Members of the general public are invited. These events are ticketed and promoted to the public. For example:
- Performance
- Gallery opening
- Film screening
- Workshops
- Art Installation
- Community Gatherings
- Jello Wrestling Tournament
Private Events- No public-facing ticketing. The organizer invites all attendees; no promotion is required. For example:
- Fundraisers
- Film shoots
- Rehearsals
- Wedding

To get a feel for our vibe, check out past and upcoming events.

What Kind of Events Does MoHA Not Produce?

If your event is mission-aligned, we can be talked into hosting just about anything! However, there are a few types of events that we do shy away from, such as:

Traditional concerts that would work better at a bar/venue
Festivals or Multi-day Events. We rarely host these without substantial conversation with the organizers.

If your event is one of these, but you feel like MoHA is the perfect place to host it, go ahead and submit an inquiry! We’d love to read it.

How Much Does it Cost?

MoHA is committed to affordability, inclusivity and access for artists. We strive to work with every event organizer to find a rental structure that supports their goal and vision. Listed below are base rates for public events, please inquire directly for commercial rates for Private bookings. Exceptions may apply on a case-by-case basis.

Resource	Cost	Notes
Venue	Variable, depending on budget and needs. Typically: $100/hr.	Base venue cost does not include any of our technical resources. The space comes bare, meaning no lights are hung or PA set up. Please account for this in your proposal.
Tech Package	Variable, depending on budget and needs. Full package is $300/day.	For any use of MoHA resources, this includes: Lights Audio Projectors Computers etc For a complete list, see: MoHA Inventory.
Site Manager	$30/hr	MoHA requires a staff member (as site manager) on site during any use of the space.
Door & Bar Staff	$20/hr	This rate is for all FOH roles.
Production Labor	$25/hr	This rate is for all non-specialized production labor. For example: Fabrication Installation Stage hand MoHA Staff
Specialized Labor	$35/hr	This rate is for specialized production labor, for example: Light technician Sound technician Media technician Stage manager

Who Pays a Venue Rental Fee?

All public and private events must pay some venue rental fee. The only events excluded from this are events organized by participants of MoHA programs.

What is MoHA's Budget & Booking Process?

Organizer submits Event Inquiry form.
MoHA Staff reviews event inquiry and a staff member will follow up with any questions
MoHA staff drafts a budget based on the information provided
MoHA staff shares the budget and reviews with the organizer to clarify any questions
Organizer approves budget or requests adjustments
The budget is approved, rental agreement is sent (with budget attached) and deposit invoice is sent
The event is considered confirmed once your rental agreement is signed and deposit is paid
MoHA Staff collects your promotional information via our Organizer Event Entry form. We use this information to create your ticket link and a webpage here on our website. We also use this information to draft language for our monthly events newsletter

Hiring Labor or Technicians

Do you need someone to run lights, sound, and/or video for your event? For more advanced technical positions, MoHA requires organizers to work with professionals from our approved contractor list and/or hire someone who works professionally as a sound, light or video engineer, or other technical or skilled trade. We define professionally as being paid on a semi-regular basis for the skills outlined in one or more live production venues or events.

Some examples: sound, lights, projection, skilled construction and install, etc.

Before You Submit Your Event Request

Gather the following:

Date(s) of event
- Date and time of event. Include a cushion of time before and after for setup and breakdown.
- Dates and times you will need space access outside of your event time. ie:
  - Rehearsals
  - Load in / Load out
  - Fabrication
  - Team meetings
Completed production information, including:
- Staff needs
- Technical needs
  - Will you need to find labor or technicians through MoHA? If so, please account for our in-house rates
- Full timeline
- Ticket info - Pricing, Tiers, Etc
- Breakdown of MoHA resources and/or equipment you want to use
- Breakdown of resources and/or equipment you will bring independently

What Do You Get?

Spaces

In your event proposal, specify which part(s) of MoHA you would like to use. MoHA has the following spaces:

Gallery
Venue
Out front (Drive-in)
Yard
Common area
IRL
Peanut
The Mall (inside)
The Mall (outside)
The Cage
Gravel Pit

For more information and floorplan of spaces, click here.

Whatever area you use, the space is completely neutral, a blank canvas. When you propose an event, it is important that you understand everything it takes to transform MoHA into the venue you know and love. We are here to help you with this process, but we ask that you consider all this information when preparing your event proposal.

Most events need the following:

Lighting. Can be rented from MoHA as part of Tech Package.
- Hang and focus venue lights
- Position our preexisting lights (for Gallery)
- Install specialty lights
Sound. Can be rented from MoHA as part of Tech Package.
- PA Setup
- Microphones
- Live mixing
- Cables
Video. Can be rented from MoHA as part of Tech Package.
- Hang and focus projectors
- Hang monitors
- Hang and/or shift screens
- Cables & adaptors
Chairs. Included in rental fee.
- 15 Orange Theater seats
- 20 Black Stools
- 24 Lawn Chairs
Tables. Included in rental fee.
- Not the most beautiful or clean.

Staff

Most events require a fair number of staff outside of the artists involved. Keep in mind what you might need before, during, and after your event. MoHA is happy to help you find staff, but please account for all of these in your proposal.

Front of House
- Door – Sell tickets, check people in, provide PPE, Stay out front for the duration of the performance, talk about the event and MoHA to members of the public.
- Bar – MoHA does not have a liquor license, so all concession sales must be by donation only. Any alcohol available to the public must be served by a TABC certified bartender and access to alcohol may not be tied to a ticket price or cost of admission.
  - Note: Event organizers are responsible for securing beverage sponsorships and/or providing concessions.
Production Staff
- Site Manager/Event Staff - At minimum 1 MoHA Staff member will be onsite to manage and troubleshoot the space. This is required for all events.
- Fabrication/Design Labor – Build out MoHA to fit your event specifications.
- Installation – Hang lights, install art, build and move in set pieces,
- Lighting Engineer – Program and run lights for your event.
- Sound Engineer – Run sound at your event.
- Documentation (photo or video) – Take photos or videos during your event.

Ticketing & Promotion

MoHA requires organizers to use Withfriends for event tickets, paid and RSVP. Using Withfriends allows us to

Gather visitor information.
Keep track of ticket sales and attendance.
Provide event organizers with accurate attendance information.
Send information emails to attendees.

If you host a ticketed or RSVP event, we will handle setting up the Withfriends page and will provide a ticket link to use in all materials. Organizers will be provided a private link to access real-time attendance and to check in during the event. All ticketing is handled in-house.

Tickets

It is up to you how you ticket your event. We offer the following suggestions:

Set price – Tickets cost what they cost. We will handle all ticketing through Withfriends, after gathering information from you.
Sliding Scale – You can allow audiences to pay what they like for your event. The sliding scale can have:
- Minimum & Maximum – Set a minimum and maximum range for your sliding scale. We recommend $5-$30 depending on the scope of your event.
- No Minimum – Let people pay what they want, including nothing. This sometimes confuses people.
Free (RSVP required) – The event is free but people must register on Withfriends. This way you can have a better idea of who attended, while still keeping your event free.

Invoices & Payout

MoHA will send two invoices to organizers for their event booking. The 1st invoice is a 50% deposit due in advance of your event. The 2nd invoice is 50% of total cost and will be due within 7 days after your event. Organizer payments for invoices and payouts of show proceeds are separate transactions for bookkeeping purposes.

All organizers must submit a W9 form, and MoHA can settle via direct deposit.

Promotion

MoHA will promote your event in our Newsletter, Discord, and on our Wiki. More details can be found on our Social Media Handbook.

Submit Your Event Inquiry

This event inquiry form is here. Fill it out and someone from MoHA will contact you about scheduling your event!

Deadlines

We accept proposals on a rolling basis.

Note: Although we accept proposals on a rolling basis, we ask that you submit your event inquiry to use at least 8 weeks in advance.

Please respect the following deadlines:
8 weeks prior to event - Our preferred deadline to submit an event inquiry.
6 weeks prior to event - Our preferred deadline to draft and mutually approve a budget and rental agreement.
5 weeks prior to event - Our preferred deadline to amend or update budget, production, and rental agreement.
4 weeks prior to event - Our preferred deadline to receive your event info.
3 weeks prior to event - Drop dead deadline to submit your event info. If you miss this deadline, you forfeit the event hold date and will have to reschedule for another time.
2 weeks prior to event - Drop dead deadline for emailing any edit requests, like updated event information or promotional materials, to info@themuseumofhumanachievement.com.
2 weeks after the event - Our internal deadline for financial settlement with organizers pending the receipt of all information.