Organizer Onboarding: Difference between revisions
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==Purpose== | ==Purpose== | ||
<em>Please note: This guide is only for organizers whose [[ | <em>Please note: This guide is only for organizers whose [[Event Inquiry|event inquiry]] has already been '''approved''' by MoHA Staff and has an event hold date.</em> | ||
We're looking forward to your event! This page is a guide that describes MoHA's expectations for organizers about deadlines and event promotion/PR. Please review this page, as there are deadlines and other important info you should know. [[Organizer Onboarding#Contact|Contact us]] with any questions. | We're looking forward to your event! This page is a guide that describes MoHA's expectations for organizers about deadlines and event promotion/PR. Please review this page, as there are deadlines and other important info you should know. [[Organizer Onboarding#Contact|Contact us]] with any questions. | ||
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#Have a meeting to discuss and outline your event needs in a run of show. You should have received a link to schedule this meeting. | #Have a meeting to discuss and outline your event needs in a run of show. You should have received a link to schedule this meeting. | ||
#Draft and confirm a budget together. | #Draft and confirm a budget together. | ||
#Submit your event info via the [[ | #Submit your event info via the [[Organizer Event Entry]]. | ||
#Sign a Rental Agreement after we receive your event info. | #Sign a Rental Agreement after we receive your event info. | ||
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==Resources== | ==Resources== | ||
*[[Event | *[[Organizer Event Entry]] | ||
*[[Organizer Event Entry Guide]] | |||
*[[MoHA Newsletter]] | *[[MoHA Newsletter]] | ||
*[[Upcoming Events]] | *[[Upcoming Events]] | ||
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==Deadlines== | ==Deadlines== | ||
===Organizer Event Entry form=== | ===Organizer Event Entry form=== | ||
Your event inquiry has been approved by MoHA Staff, which means that you have an event hold date. However, <em> | Your event inquiry has been approved by MoHA Staff, which means that you have an event hold date. However, <em>you must submit your event info to the [[Organizer Event Entry]] to confirm and solidify your event at MoHA</em>. Please respect the following deadlines: | ||
*''' | |||
*'''8 weeks prior to event''' - Our <em>preferred deadline</em> to submit an event inquiry. | |||
*'''6 weeks prior to event''' - Our <em>preferred deadline</em> to draft and mutually approve a budget and rental agreement. | |||
*'''5 weeks prior to event''' - Our <em>preferred deadline</em> to amend or update budget and rental agreement. | |||
*'''6 weeks prior to event''' - Our <em>preferred deadline</em> to receive your event info. | |||
*'''3 weeks prior to event''' - <em>Drop dead deadline</em> to submit your event info. If you miss this deadline, you forfeit the event hold date and will have to reschedule for another time. | *'''3 weeks prior to event''' - <em>Drop dead deadline</em> to submit your event info. If you miss this deadline, you forfeit the event hold date and will have to reschedule for another time. | ||
*'''2 weeks prior to event''' - Drop dead deadline for emailing any edit requests, like updated event information or promotional materials, to jay@themuseumofhumanachievement.com. | *'''2 weeks prior to event''' - <em>Drop dead deadline</em> for emailing any edit requests, like updated event information or promotional materials, to jay@themuseumofhumanachievement.com. <em>Drop dead deadline</em> for final Run of Show. | ||
*'''2 weeks after the event''' - Our <em>internal deadline</em> for financial settlement with organizers pending the receipt of all information. | |||
If you are concerned about these deadlines, please email jay@themuseumofhumanachievement.com and CC eriane@themuseumofhumanachievement.com. | If you are concerned about these deadlines, please email jay@themuseumofhumanachievement.com and CC eriane@themuseumofhumanachievement.com. | ||
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MoHA has limitations for what is promoted on their social media. Please refer to the [[Organizer Onboarding#Social Media|Social Media section]] below for more info. | MoHA has limitations for what is promoted on their social media. Please refer to the [[Organizer Onboarding#Social Media|Social Media section]] below for more info. | ||
MoHA may edit the event info you submit to the [[ | MoHA may edit the event info you submit to the [[Organizer Event Entry]] for clarity and to adhere to conventions in our PR materials. | ||
===Event Documentation=== | ===Event Documentation=== | ||
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===Wiki=== | ===Wiki=== | ||
MoHA will create a page for your event on this very Wiki and will link that page on the MoHA Shows & Events newsletter. The event page will use the event info you submitted to the [[ | MoHA will create a page for your event on this very Wiki and will link that page on the MoHA Shows & Events newsletter. The event page will use the event info you submitted to the [[Organizer Event Entry]], and it exists for promotional and archival purposes. | ||
===Social Media=== | ===Social Media=== | ||
Latest revision as of 18:21, November 21, 2024
Purpose
Please note: This guide is only for organizers whose event inquiry has already been approved by MoHA Staff and has an event hold date.
We're looking forward to your event! This page is a guide that describes MoHA's expectations for organizers about deadlines and event promotion/PR. Please review this page, as there are deadlines and other important info you should know. Contact us with any questions.
As next steps, together we will:
- Have a meeting to discuss and outline your event needs in a run of show. You should have received a link to schedule this meeting.
- Draft and confirm a budget together.
- Submit your event info via the Organizer Event Entry.
- Sign a Rental Agreement after we receive your event info.
Policy
Resources
- Organizer Event Entry
- Organizer Event Entry Guide
- MoHA Newsletter
- Upcoming Events
- Social Media Handbook
- Style Guide
- Brand Assets
Deadlines
Organizer Event Entry form
Your event inquiry has been approved by MoHA Staff, which means that you have an event hold date. However, you must submit your event info to the Organizer Event Entry to confirm and solidify your event at MoHA. Please respect the following deadlines:
- 8 weeks prior to event - Our preferred deadline to submit an event inquiry.
- 6 weeks prior to event - Our preferred deadline to draft and mutually approve a budget and rental agreement.
- 5 weeks prior to event - Our preferred deadline to amend or update budget and rental agreement.
- 6 weeks prior to event - Our preferred deadline to receive your event info.
- 3 weeks prior to event - Drop dead deadline to submit your event info. If you miss this deadline, you forfeit the event hold date and will have to reschedule for another time.
- 2 weeks prior to event - Drop dead deadline for emailing any edit requests, like updated event information or promotional materials, to jay@themuseumofhumanachievement.com. Drop dead deadline for final Run of Show.
- 2 weeks after the event - Our internal deadline for financial settlement with organizers pending the receipt of all information.
If you are concerned about these deadlines, please email jay@themuseumofhumanachievement.com and CC eriane@themuseumofhumanachievement.com.
Event Promotion
If you’d like your event to potentially be promoted on more than one MoHA Shows & Events newsletter, submit your event info by the 1st Saturday of the month. Public events are automatically added to the newsletter whereas private events are not, unless you say otherwise.
MoHA has limitations for what is promoted on their social media. Please refer to the Social Media section below for more info.
MoHA may edit the event info you submit to the Organizer Event Entry for clarity and to adhere to conventions in our PR materials.
Event Documentation
MoHA is developing a media archive which includes event documentation. Event documentation includes pictures, videos, and audio taken during your event, and MoHA would love to add ones from your event to our archive.
No hard deadlines for you here, but just a heads up that MoHA Staff will contact you after your event to request any event documentation that you’d like to share with us.
Costs
We will draft and confirm a Budget together, as well as sign a Rental Agreement based on the needs of your event. As a refresher, the info about costs from the Host an Event at MoHA page is shown below.
MoHA is committed to affordability, inclusivity and access for artists. We strive to work with every event organizer to find a rental structure that supports their goal and vision. Listed below are base rates. Exceptions may apply on a case-by-case basis.
| Resource | Cost | Notes |
|---|---|---|
| Venue | Variable, depending on budget and needs. Typically: $300/day. | Base venue cost does not include any of our technical resources. The space comes bare, meaning no lights are hung or PA set up. Please account for this in your proposal. |
| Tech Package | Variable, depending on budget and needs. Full package is $200/day. | For any use of MoHA resources, this includes:
For a complete list, see: insert Airtable link. |
| Door & Bar Staff | $20/hr | This rate is for all FOH roles. |
| Production Labor | $25/hr | This rate is for all non-specialized production labor. For example:
|
| Specialized Labor | $35/hr | This rate is for specialized production labor, for example:
|
Event Promotion
MoHA will promote your event in our Newsletter, Discord, and/or on our Wiki. You may promote your event wherever else you see fit.
Newsletters
The MoHA Shows & Events newsletter is submitted every 2nd Saturday of the month. If your event is public and you submit event info on-time (see the Deadlines section above), your event should make it to at least one newsletter.
Discord
If your event is a one-day public event, we typically add it to the Events section on our MoHA Discord.
You are also welcome to post about your event in one of the channels under the section “📜Listings”.
Wiki
MoHA will create a page for your event on this very Wiki and will link that page on the MoHA Shows & Events newsletter. The event page will use the event info you submitted to the Organizer Event Entry, and it exists for promotional and archival purposes.
Social Media
MoHA does not actively post about events on social media. If you choose to promote your event on social media, please refer to the Social Media Handbook to learn how MoHA and organizers may interact with each other.
Marketing Copy about MoHA
Please use the following marketing copy to describe MoHA to your audiences, wherever suited, such as on your own newsletter, website, or press release:
The Museum of Human Achievement (MoHA) is a community-driven non-profit organization in Austin, TX grounded in affordability, inclusivity and access for artists. MoHA’s vision is for an empowered, resilient creative community where each member has the resources to foster well being, prosperity, and a self-determined future.
MoHA runs a variety of programs in Community Abundance, Digital Arts, Exhibition, and Professional Development for artists, organizers, and audiences. Learn more at their website https://moha.wiki.
Contact
Contact Jay at jay@themuseumofhumanachievement.com for event-specific inquiries.
Contact Eriane at eriane@themuseumofhumanachievement.com for PR-specific inquiries.
