Contractor Onboarding
Purpose
This page serves as an onboarding guide for contractors at MoHA. We ask that you review and complete the Contractor Package and review the additional policies below. Contact us if you have any questions.
Policy
These are living documents and absolutely open to feedback from everyone! Please them out whenever you get a chance and send a message if you have any questions. If you would like to provide feedback anonymously you can do so here. This document applies to all MoHA staff, studio members, volunteers, fellows and community members.
Contractor Info
After you have confirmed with MoHA Staff that you able to do the contract work, you will receive several items to complete before you can start the work.
1. Contractor Package
You will be sent a contractor package and emailed by MoHA Staff to notify you. There are two primary documents to sign:
- A contractor agreement to review and sign through a Hello Sign email, which includes:
- The general info found on the Contractor Agreement page.
- Exhibit A: Roles Description, which has your job description, scope of work or offer letter.
- Exhibit B: Code of Conduct, which describes MoHA's Code of Conduct.
- Exhibit C: Conflict Resolution, which describes MoHA's Conflict Resolution Policy.
- W9 and Bank info link to fill out and complete so that we can pay you.
We ask that you complete these documents within 5 days of receiving them. We will not have the info to onboard or pay you if you do not complete these documents.
After we have received your completed Contractor Package, MoHA Staff will email to notify you and provide you more information about digital security, reimbursements, and setting up Quickbooks Time.
2. Tsheets / Quickbooks Time
You will be invited to Quickbooks Time (also known as Tsheets) to track your hours. Read the guides below to learn how to use Quickbooks Time at MoHA.
- The Set Up Quickbooks Time page guides you through setting up an account with MoHA.
- The Clocking in and out of Quickbooks Time page guides you through ways to access Quickbooks Time and how to clock in and out of your shift.
- To reiterate from the guide, please clock in when you start working and clock out when you're done as opposed to tracking independently and putting in hours later. In the Notes section, be descriptive about what you were working on. MoHA Staff can then track budgets, time spent, and allow us to adapt accordingly.
Payday will be run the following Friday after each two week pay period concludes. Direct deposit may take 2-3 business days to arrive.
As stated in your contractor agreement, do not exceed the number of hours you work without talking to MoHA Staff first.
3. More Onboarding & Doing the Work
You will be working with MoHA Staff as you complete your contrack work. Depending on the type of work, there may be more onboarding steps such as:
- In-person onboarding, such as for event production.
- Be onboarded and given digital access to software or documents.
- Set up recurring meetings.
- Etc
MoHA Staff will communicate any additional onboarding steps before you start the contract work and will regularly stay in touch to complete the project.
4. Offboarding & Payout
After you have completed the contract work, MoHA Staff will offboard you, which can include:
- Discussing how the contract work went, including any feedback you may have.
- Confirming the hours you worked.
- Returning any MoHA equipment or keys to MoHA.
- Removing your digital access to software and documents, especially if they contain sensitive information.
MoHA Staff will then verify the hours you worked in Quickbooks, any reimbursements you submitted, and pay you.
The following sections of this page includes additional information that may be helpful to know as a contractor, related your work with us or getting more involved at MoHA.
Anonymous Feedback
If you have feedback for MoHA and would like to remain anonymous, you can submit to our anonymous Feedback form.
Locating Stuff at MoHA
For a map of MoHA and where to find rooms or items in our space, read the Where is it page.
Practical Things
Trash & Recycling
Trash goes to the dumpster which is out the front door toward Lyons (left). Zac will text you the code to the dumpster lock. Recycling bins are blue and normally out front of the door nearest to the bathroom. Please break down boxes so they can fit in the recycling bins.
Fire Extinguishers
In case of emergency, there are 5 fire extinguishers located around the building within 30ft of any location. Starting from the front entrance of the building moving left:
- On the hallway going to the studios passing the bathroom.
- Common area to the left of the tools and attic ladder.
- Left of garage entrance on the gallery area.
- At the end of the hallway directing to the studios off the gallery area, to the left.
- Just to the left after the door by the porta potties
- In addition to that, there is a first aid kit to the left of the shower. Calling 911 for bigger emergencies helps too!
Fire Safety
Please please please, no open flames in MoHA. Always remember to turn off space heaters before you leave. Dispose of any oil based paints and rags in a proper fashion. Its an old wooden warehouse and its very important that we stay thoughtful and aware!
Wifi Password and Locations
Zac will text you the wifi password.
There are various networks at MoHA:
- MoHA, MoHA5g, & MoHA Guest are all closest to the bathroom
- MoHA2 is closest to the concrete floor on the other side of the building
- MoHA trailers is outside in the yard near the garden
- The Mall is inside of The Mall
Doors
The front door (up the concrete stairs) and the double doors by the portapotty lock behind themselves, just make sure to shut them tightly. Your MoHA key will open both doors.
The bay doors all open via a latch that you need to pull away from the door railing. Some of the doors can be sticky and a trick to get the latch to close or open is to put your foot on the bottom of the door while you pull. They are old so please open and close them slowly.
If you open a bay door either be the one to shut the door or make eye contact with another person in the space and tell them you’re leaving and ask if they want you to shut it or if they can shut it once they leave. Please don’t leave the space without a bay door behind you.
Lights & Breakers
The gallery lights are located on the wall in the gallery as a set of 8 switches. Each switch has a dimmer on the side of the switch. Above this set of switches there is a breaker box. This box is most likely the only breaker box any artist will need to ever touch.
The only breaker in this box that people need to normally use is “#27 - Work Lights”. This breaker will turn on a handful of the sulfide halogen overhead lights. These lights take about 5 min to warm up and if you shut them off they need 10 min to cool down before being turned on again.
Getting Locked Out
If you get locked out, there is a lock box on the handrail of the front door. Please return the key to the lockbox after you use it. Zac will text you the code to the lock box.
We have a selection of shared tools and hardware at MoHA.
Only use the shared tools in the space if you have already signed the liability waiver and have prior experience with using powertools. If you have already signed the waiver but want a tutorial on using any tool, contact Zac. You can absolutely hurt yourself using some of the tools improperly, so please be careful and do not use any tool you aren’t sure about. All tools are marked in the tool area which is right before the door to the bathroom.
All powertools should be put back in the place you found it. We try to keep this section organized and it takes a substantial amount of effort. Please contribute by putting things back or keeping the shared tools section nicer than you found it.
Ask Zac for a more substantial tour if you’d like one.
Materials and Hardware
MoHA has lots of stuff around! Some screws, lightbulbs, scrap wood etc... are no big deal to use and feel free to leave stuff in an organized fashion that you think others might use. Things like sheets of plywood, numerous shelf brackets, substantial amounts of paint etc... just ask Zac. Its an esoteric system of materials exchange, but use your discretion and ask if you’re ever unsure.
Software
Discord
These links will invite you to the Fantastic Arcade or MoHA Discord server. Our Discord servers are for creating friendly, positive virtual space for the community to hang out, connect, find collaborators, swap materials, trade secrets, and anything else we can dream up together.
Monday
We use Monday.com for to-do lists, project management, and keeping track of progress.
Google Suite
We use Google Calendar to make meeting invites, Google Drive to organize files, and Google Meet for video conferencing.
MoHA Branding & Style Guides
Brand guidelines, logos, fonts, typography, and color palettes for MoHA and its programs can be found on the Brand Assets page.
Naming conventions to follow for MoHA and our programs can be found on the Style Guide page.
Please adhere to these guides.
More about MoHA
Below is if you'd like to learn more information about MoHA as an organization or how else you could get involved.
MoHA History
Getting Involved
Contact
If you have any questions about the contractor onboarding process, email Tor Reynolds, the Production and Facilities Manager, at tor@themuseumofhumanachievement.com.
