Adding Volunteer Requests

Purpose:

Using the Airtable form for adding volunteer requests will add it to the volunteer request schedule. Please submit this form 4-6 weeks in advance of the event.

Steps:

1. Go to Request Volunteer Staff

   

   • Note: You can also find this through the Staff page on the MoHA Wiki.

   

   • If signing in requires a password, use "mohahaha" (all lowercase).
2. Programs
   • The program you need volunteers for.
   • The start of the description the volunteers will see.
     • After the program, volunteers see role, date, time.
     • Note: Keep these descriptions brief!
       • Pictured below are the two views volunteers can see. In mobile, excess words are sometimes cut off.
       • A volunteer can pick "sign-up" from the gallery view, which prepopulates the form with their selected event.

   

   

3. Volunteer Description
   • Note: Once again, this should be BRIEF.
     • 15 characters or less.
4. Special Instructions
   • These instructions will be texted and emailed to the volunteer.
   • Text: “Thanks so much for signing up to volunteer at [Program] - [Event Name] - [Date] - [Time] shift at [Location]”

   

   • Email: “Thanks so much for signing up to volunteer at [Program] - [Event Name] - [Date] - [Time] shift at [Location] … you’ll be doing [special instructions]”

   

5. Date
   • Date of event.
6. Start Time
   • Used to create the calendar event, ensure this is before the end time.
7. End Time
   • Used to create the calendar event.
8. Time
   • This is what is texted to volunteers. Ex: "9am-11am"
9. Location
   • If the location isn't populated in the list, add it to the Airtable later.
10. Coordinator
    • Staff member to contact with questions.

Related links

• Editing Volunteer Requests
• Adding Volunteer Role Descriptions