View source for Managing Inventory

== Purpose ==
This guide describes how MoHA Staff manages the inventory.

== Facilitating Check Outs ==
The following describes MoHA Staff's responsibilities for facilitating check outs, as written in the [[Inventory Policy]].
#Receive a request for the check out.
##Check if the requested items are currently in use.
##Ensure equipment is functioning properly.
##Respond to the request within one week.
#Respond to the request.
##Let the person know if their request is available
##Establish the check out period, which includes the dates they could pick up and the return date.
##Schedule a time for them to pick up their check out package.
##Create a written or printed list of the items.
##Box up the requested items and include the list of items.
#Send off the check out package during the scheduled pick up time.
##Person arrives to pick up the check out package.
##Go through the list and items together.
##Answer any questions.
##Reiterate the return date.
#Facilitate the return.
##Check out packages are returned during MoHA Staff hours.
##Receive the returned check out package.
##Reference the list together to ensure that all items have been returned and are in good condition.

== Recurring Inventory Checks ==
MoHA Staff will conduct recurring inventory checks.
#The MoHA Production manager will complete '''monthly''' inventory checks.
##Studio and community member check out package checks
##Reference lists of check out packages from the month
##Events equipment from the month
##Reference events technical documents from the month
#The inventory team will complete larger inventory checks '''quarterly'''/'''every 3 months''' with specific attention to:
##software things
##computer / monitor things
##IRL equipment
##tool checks
##sound equipment check
##projectors
##stock of sponsorship donations
#The inventory team will complete a '''bi-yearly''' inventory check with specific attention to:
##Making sure all cables are counted, tested, and cleaned.
##Pulling underutilized or unused equipment to be donated or properly disposed of.
##Testing all the fun machines.
###fog machines
###snow machine
###bubbles
###foam

== Relevant Links ==
*[[Inventory Policy]]

[[Category:Staff]]
[[Category:Guide]]