Adding a Withfriends Event

Purpose:

After the Staff Event is submitted through Airtable, create a Withfriends link for ticketed events. All ticketed events need a Withfriends link. Use a Withfriends link to:

• Create tickets
• Distribute tickets
• Set ticket prices

Steps:

1. First, submit the Staff Event first through Airtable.
   • Note: Later you’ll need to plug the Withfriends link back into the Airtable.
2. Go to: [1].
3. Log in.
4. Select My Dashboard.
5. Select Events.
6. Select Add Event.

Fill in the following:

1. Event Name
2. Location
   • This autofills to MoHA. You can change it to “online” or add a different location.
3. Cover Photo
   • Needs to be 720x377 px.
   • If you need to reformat, use the staff login for [Canva.com Canva]. Use the “Withfriends Default Size” banner (1440x754px).
4. Description
   • Grab from the events database. Use the the long description.
   • Delete redundant descriptions.
     • Ex. “This is at MoHA”
5. Tickets
   • Match to the information entered in Airtable.
     • Free
     • Suggested Donation
       • Enter suggested donation amount.
       • Sliding Scale (with minimum donation)
         • For sliding scale with a minimum, set to “Suggested Donation.”
         • Enter the max and min range of donation and select “Require minimum donation” box.
       • Sliding Scale (with no minimum donation)
     • Set Price
   • Tickets can be limited by:
     • Capacity: amount of that type sold.
     • Amount of tickets per purchase: how many can one person/transaction order.
   • Multiple types of tickets can be added, either for multiple times, dates, or tiers of tickets.
6. Confirmation Message
   • This is a message shown only after purchase. Add information restricted only to attendees here, eg. Zoom links, surveys, secret address.

Note: For events that have multiple days of the same thing (eg. plays), put them in the same event. Otherwise, create separate events.

More Withfriends navigation:

1. View Guests
   • Shows who has a ticket and at what tier.
   • To share the guest list, select [image].
2. Add a Guest
   • Select a tier or manually add:
     • Name
     • Email (optional)
     • Quantity
   • Upload a guest list via CSV.
3. Scan Barcode
   • Use this to scan people’s ticket links on mobile.
4. Ongoing Members of MoHA
5. Download CSV of all Attendees
6. Email all Attendees
   • Note: Instead of using the Withfriends email system - download CSV, copy emails, and send a direct email. Put all emails in BCC.
7. View Report
   • Shows how many tickets are purchased to which tiers.

Related links

• Creating Staff Events
• Editing Staff Events