Creating Staff Events

From MoHA Wiki
Revision as of 20:17, April 1, 2024 by Poolboy (talk | contribs)


Staff Event Flow Chart.png

Purpose:

Adding events to the Airtable form will:

  • Hold the date in Google Calendar.
  • Host all of the info/links/visual assets in one place.
  • Request volunteers and sponsorships.
  • Allow you to share the event to Discord or request volunteers and sponsorships.

Steps:

  1. Go to: https://moha.wiki/Event_Entry_Staff.
    Staff Event Entry Form Screenshot.png
  2. If making an event that requires an advance ticket or RSVP create a ticket link after filling this form out link:via Withfriends.
  3. Event Name
    • When filling this out be sure to adhere to the Style Guide.
    • For a series of events:
      • “Event Name 1” and “Event Name 2”
      • “Games Y’all August 2023” and “Games Y’all September 2023”
  4. Public Event
    • Yes. Select this for events that the public can attend.
    • No. Select this for private workshops, film shoots, rehearsals, or other private events.
  5. Date Start
    • The date and time of the event.
  6. Date End
    • The end date and time.
      • Every event should have an end date/time.
      • For residencies, use multiple-day events. For repeating workshops, use individual events.
  7. Doors
    • (Optional:) Indicate when the house opens before the event/performance starts.
  8. Description
    • Include all event details, bios, and other relevant information. Write in an approachable and plainspoken style.
    • No length limit.
  9. Short Description
    • A shorter version of the Event Description. It will be use rfor text, email, and Discord communication. Text only.
    • Less than 1000 characters.
  10. Event Poster
    • A square or portrait poster. It will display at the top right of the wiki event page.
  11. Event Banner Image
    • Must be at least 720 x 377.
    • Will be used on Withfriends and Discord.
  12. Event Link
    • Insert your Withfriends ticket link.
  13. Open Call Link
    • (Optional:) If the event is an open call, insert the link here. Can be Wiki, JotForm, etc.
  14. Admission Type (select one)
    • Free
    • Suggested Donation
      • Insert low and high amount suggestion.
    • Sliding Scale (with a minimum donation)
      • Insert low and high amount suggestion.
    • Sliding Scale (with no minimum donation)
    • Set Price
      • Insert ticket price.
  15. Volunteers Requested
    • If Yes: Describe volunteer needs. Write a clear description of roles and skills, as well as amount of people needed. This gets posted into the volunteer Airtable base.
  16. Sponsor Requested
    • IF Yes: Describe what sponsorship the event requires. This gets posted into the sponsor Airtable base.
  17. Anticipated Attendance
    • Guess reasonably how many people intend to show up, this helps anticipate staffing numbers.
  18. MoHA Program
    • (Optional:) Select "+ Add" and choose the affiliated MoHA program from the dropdown.
    • If the program is not available, add it in Airtable through Grid View.link
  19. Will this event take place at MoHA?
    • If No:
      • Select "+ Add" and choose the location from the dropdown.
      • If the location is not in the dropdown, add it. Include the name and address.
  20. Event format(s)
    • Select the event formats (eg. film, installation, improv, theater, other) from the dropdown.
  21. Event medium(s)
    • Select which mediums the event uses (eg. acting, sound design, music, etc).
  22. Who should be credited for this event?
    • Artists — those creating the work.
      • Artists as a term encompasses all educators, exhibitors, bands, performers or anyone who should be credited to the public.
    • Organizers — Those putting together the event.
    • Sponsors — Those donating products or dollars.
    • Funders — A grant funder or other funding body.
    • Fundraiser — Are proceeds from this event going to external causes?
  23. Add to MoHA Discord?
    • Select this box for the event to be added to the MoHA Discord within a few days.
  24. Staff
    • Select your name from the dropdown, in case there are any questions about the event.

Related links