Fantastic Arcade Committee Roles
Game Committee
Select games, spotlight creators, guide themes for events, recruit submissions.
Roles
Co-chairs - organize meetings, make agendas, delegate and follow up
Secretary - take notes, organize information in Asana and drive
Outreach Officers - recruit submissions from BIPOC, LGBTQIA+, disabled, women, and non-binary game developers/artists, inform folks about our open calls and meetups, socialize with and support devs at the event, develop themes for meetups based on submissions, pitch guest curators for meetups/showcases.
Useful skills
- Big fan of our mission
- Knack for programming/curating and/or is into sharing games/digital art
- Inclusive, social, friendly
- Can speak gamer
Tasks
Before event
Selection: Review submissions, select games as well as occasional guest curators and presenters. Round out submissions with invites and direct asks.
Programming: Determine occasional themes or spotlights, collaborate with Working Groups on media jams.
At event
Production: Greet game devs at the meetup, help with setup as needed, make sure they have what they need, check in during the event to see if they need a break or need anything, help with load-out as needed.
Outreach: Meet new attendees, encourage people to play the games, encourage developers you meet to submit their games
After event
Outreach: Send thank you emails to the game devs, follow up on game or developer leads you learned about
Debrief: Add any feedback (of your own, or gathered from devs) to the debrief document, raise anything for discussion among committee or with staff
Update: Add any action items to Asana, implement changes by updating relevant platforms (handbook, Asana, email templates, calendar)
Communications Committee
Documentation, social media, graphics, press, and website
Roles
Chair - organize meetings, make agendas, PR schedule, delegate and follow up, check inbox
Archivist - take notes, organize information and media files in Asana and Drive
Webmaster - make web updates, format images for website and other needs
Social Media Officer - manage Twitter and Instagram accounts
Lead Discord Moderator - serve as a moderator for the Discord server
Documentarian - take photos at the event, record live streams
Graphic Designer - make graphics for meetups, collab with artists, edit templates as needed
Useful skills
- Knows how to do Twitter magic
- Discord platform settings and moderation
- Okay with regular short tasks (ie posting and checking messages)
- Writing, especially for press releases and email newsletters
- Basic photo and video recording/editing
- File management and basic web editing
- Graphic design and/or illustration
Tasks
Before Event
PR: hype events, open calls, and other updates on Discord, social media, newsletter
Web: update website with info from Game Committee
Graphics: update graphics using template, decide if new graphics are needed
Documentation: determine what documentation needs to be taken during the event
At event
PR: Post relevant content on Discord/Twitter
Social: Help people feel welcome and maybe make friends at the event, listen to folks and gather feedback
Documentation: take photos or other documentation as needed
After event
PR: thank attendees for coming, listen for and collect feedback. Share photos from the event with the devs. Did you meet anyone cool at the event? Follow up, connect them to staff if that would be valuable, etc.
Web: update meetup page to “past event”, upload images, and any other changes
Documentation: upload images to Drive, create a caption sheet, select and resize images for web
Archive: make sure all graphic assets and images created for meetup are in Drive
Production Committee
Event production, volunteer support, tech maintenance
Roles
Co-Chairs - organize meetings, make agendas, delegate and follow up
Secretary - take notes, organize information in Asana and Drive
Production Lead - coordinate load-out, on-site production, and load-out
Tech Lead - coordinate technical needs and equipment
Volunteer Lead - coordinate volunteers for meetups and occasional prep days
Useful Skills
- Event production
- Tech troubleshooting
- Has a car, cool with running errands
- Able to lift equipment
- Social, friendly, like teaching others
Tasks
Before event
Production: attend site visit with staff, coordinate with staff on supply needs for meetup, order or run errands to pick up supplies
Tech: coordinate with staff and Games Committee to determine tech needs, ensure that tech is working and games are installed
Volunteers: manage emails with volunteers (templates and info will be provided), review volunteer info sheets to know what’s going on at the meetup
Event day
Production: help load and transport equipment/supplies to venue, lead in getting things up and running, as well as packed up and returned to storage
Tech: help transport equipment to venue, lead in getting tech set up and running, and then safely off and returned to storage, keep track of ours vs devs hardware.
Volunteers: greet volunteers, show them their duties, check in during their shift to see if they have questions or need a break, make sure to thank and check in with them before their shift is over
After events
Tech: Make any necessary software updates or bring up recommended hardware repairs
Volunteers: send thank you emails to volunteers
Debrief: Add any feedback (of your own, or gathered from devs) to the debrief document, raise anything for discussion among committee or with staff
Mod Squad / Code of Conduct Committee
Discord moderation and code of conduct violation report review.
Participation on this committee is a mandatory* 3-month commitment and does not count toward the 2 committee max.
Estimated time: 1-2hrs/month, additional hours if a situation arises
Roles
Co-Chair - Supported by staff. Monitoring for new reports. Lead in report response by organizing meetings, making agendas, delegate and follow up.
Secretary - take notes, organize reports in Drive with attention to privacy.
Tasks
Business as Usual
- Help keep the Discord a positive space by being friendly and welcoming, keeping an eye out for misconduct, and raising issues to the team as needed
- Contribute to Best Practices and Resource Guides
- Help draft response scripts
- Review incoming reports and feedback
Crisis Response
- Communicate with individuals who have filed reports that require follow-up
- Make decisions on consequences
- Communicate consequences with violators
- Monitor social media for fallout
*While we expect all committee members to put in the work to uphold our mission, we understand that BIPOC, LGBTQIA, disabled, neurodiverse, nonbinary, and female individuals already carry a greater burden of emotional labor. Should you feel emotionally tapped out for personal or professional reasons, we will respect your decision to take breaks, recuse yourself from certain topics/situations, or opt out of this committee. Please prioritize your mental health!
