Adding Volunteer Requests

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Revision as of 15:31, March 11, 2024 by Poolboy (talk | contribs) (Added images)

Purpose:

Using the Airtable form for adding volunteer requests will add it to the volunteer request schedule. Please submit this form 4-6 weeks in advance of the event.

Steps:

  1. Go to Request Volunteer Staff
    Beginning of Volunteer Request Form
    Category:Staff display
    • If signing in requires a password, use "mohahaha" (all lowercase).
  2. Programs
    • The program you need volunteers for.
    • The start of the description the volunteers will see.
      • After the program, volunteers see role, date, time.
      • Note: Keep these descriptions brief!
        • Pictured below are the two views volunteers can see. In mobile, excess words are sometimes cut off.
        • A volunteer can pick "sign-up" from the gallery view, which prepopulates the form with their selected event.
    Events gallery view desktop.png
    Events gallery view mobile.png
  3. Volunteer Description
    • Note: Once again, this should be BRIEF.
      • 15 characters or less.
  4. Special Instructions
    • These instructions will be texted and emailed to the volunteer.
    • Text: “Thanks so much for signing up to volunteer at [Program] - [Event Name] - [Date] - [Time] shift at [Location]”
    Text of volunteer confirmation
    • Email: “Thanks so much for signing up to volunteer at [Program] - [Event Name] - [Date] - [Time] shift at [Location] … you’ll be doing [special instructions]”
    Email of volunteer confirmation
  5. Date
    • Date of event.
  6. Start Time
    • Used to create the calendar event, ensure this is before the end time.
  7. End Time
    • Used to create the calendar event.
  8. Time
    • This is what is texted to volunteers. Ex: "9am-11am"
  9. Location
    • If the location isn't populated in the list, add it to the [PLACEHOLDER Airtable later].
  10. Coordinator
    • Staff member to contact with questions.