Adding a Withfriends Event: Difference between revisions

Latest revision as of 19:35, May 16, 2024

Purpose:

After the Staff Event is submitted through Airtable, create a Withfriends link for ticketed events. All ticketed events need a Withfriends link. Use a Withfriends link to:

Create tickets
Distribute tickets
Set ticket prices

Steps:

First, submit the Staff Event first through Airtable.
- Note: Later you’ll need to plug the Withfriends link back into the Airtable.
Go to: https://withfriends.co/the_museum_of_human_achievement.
Log in.
Select My Dashboard.

Select Events.

Select Add Event.

Fill in the following:

Event Name
Location
- This autofills to MoHA. You can change it to “online” or add a different location.
Cover Photo
- Needs to be 720x377 px.
- If you need to reformat, use the staff login for [Canva.com Canva]. Use the “Withfriends Default Size” banner (1440x754px).
Description
- Grab from the events database. Use the the long description.
- Delete redundant descriptions.
  - Ex. “This is at MoHA”
Tickets
- Match to the information entered in Airtable.
  - Free
  - Suggested Donation
    - Enter suggested donation amount.
    - Sliding Scale (with minimum donation)
      - For sliding scale with a minimum, set to “Suggested Donation.”
      - Enter the max and min range of donation and select “Require minimum donation” box.
    - Sliding Scale (with no minimum donation)
  - Set Price
- Tickets can be limited by:
  - Capacity: amount of that type sold.
  - Amount of tickets per purchase: how many can one person/transaction order.
- Multiple types of tickets can be added, either for multiple times, dates, or tiers of tickets.
Confirmation Message
- This is a message shown only after purchase. Add information restricted only to attendees here, eg. Zoom links, surveys, secret address.

Note: For events that have multiple days of the same thing (eg. plays), put them in the same event. Otherwise, create separate events.

More Withfriends navigation

Name	Image	Note/Steps
View Guests		Shows who has a ticket and at what tier.
Share guest list
Add a Guest		*Select a tier or manually add: Name Email (optional) Quantity Upload a guest list via CSV.
Scan Barcode		Use this to scan people’s ticket links on mobile.
Members of MoHA
Download CSV of all Attendees
Email all Attendees		Instead of using the Withfriends email system - download CSV, copy emails, and send a direct email. Put all emails in BCC.
View Report		Shows how many tickets are purchased to which tiers.

@@ Line 7: / Line 7: @@
 *Distribute tickets
 *Set ticket prices
+<section begin="chapter1" />
 == Steps: ==
 #First, submit the [[Creating Staff Events|Staff Event first through Airtable]].
 #*'''Note:''' Later you’ll need to plug the Withfriends link back into the Airtable.
-#Go to: [https://withfriends.co/the_museum_of_human_achievement].
+#Go to: [https://withfriends.co/the_museum_of_human_achievement https://withfriends.co/the_museum_of_human_achievement].
 #Log in.
 #Select '''My Dashboard.'''
@@ Line 49: / Line 49: @@
 '''Note:''' For events that have multiple days of the same thing (eg. plays), put them in the same event. Otherwise, create separate events.
-More Withfriends navigation:
+== More Withfriends navigation ==
-#View Guests [[File:Withfriends_ViewGuests.png|100px]]
+{| class="wikitable"
-#*Shows who has a ticket and at what tier.
+|-
-#*To share the guest list, select [[File:Withfriends_Share_Icon.png|100px]].
+! Name !! Image !! Note/Steps !!
-#Add a Guest [[File:Withfriends_AddGuest_Icon.png|100px]]
+|-
-#*Select a tier or manually add:
+| View Guests || [[File:Withfriends_ViewGuests.png|100px]] || Shows who has a ticket and at what tier.
-#**Name
+|-
-#**Email (optional)
+| Share guest list || [[File:Withfriends_Share_Icon.png|100px]] ||
-#**Quantity
+|-
-#*Upload a guest list via CSV.
+|Add a Guest || [[File:Withfriends_AddGuest_Icon.png|100px]] || *Select a tier or manually add:
-#Scan Barcode [[File:Withfriends_Barcode_Icon.png|100px]]
+**Name
-#*Use this to scan people’s ticket links on mobile.
+**Email (optional)
-#Ongoing Members of MoHA [[File:Withfriends_OngoingMembers_Icon.png|100px]]
+**Quantity
-#Download CSV of all Attendees [[File:Withfriends_CSV_Icon.png|100px]]
+*Upload a guest list via CSV.
-#Email all Attendees [[File:Withfriends_email.png|100px]]
+|-
-#*'''Note:''' Instead of using the Withfriends email system - download CSV, copy emails, and send a direct email. '''''Put all emails in BCC.'''''
+| Scan Barcode || [[File:Withfriends_Barcode_Icon.png|100px]] || Use this to scan people’s ticket links on mobile.
-#View Report [[File:Withfriends_ViewReport.png|600px]]
+|-
-#*Shows how many tickets are purchased to which tiers.
+| Members of MoHA || [[File:Withfriends_OngoingMembers_Icon.png|100px]] || ||
-[[File:Withfriends_TicketTier.png|600px]]
+|-
+| Download CSV of all Attendees || [[File:Withfriends_CSV_Icon.png|100px]] || ||
+|-
+| Email all Attendees || [[File:Withfriends_email.png|100px]] || Instead of using the Withfriends email system - download CSV, copy emails, and send a direct email. '''''Put all emails in BCC.'''''
+|-
+| View Report || [[File:Withfriends_ViewReport.png|500px]] || Shows how many tickets are purchased to which tiers. [[File:Withfriends_TicketTier.png|600px]]
+<section end="chapter1" />
+|}
 == Related links ==
 *[[Creating Staff Events]]
 *[[Editing Staff Events]]