Creating Staff Events

Purpose:

Adding events to the Airtable form will:

• Hold the date in Google Calendar.
• Host all of the info/links/visual assets in one place.
• Request volunteers and sponsorships.
• Allow you to share the event to Discord or request volunteers and sponsorships.

Steps:

1. Go to: https://moha.wiki/Event_Entry_Staff.
   
   • Note: You can also find this through the https://moha.wiki/Category:Staff.
     
   • If signing in requires a password, use “mohahaha” (all lowercase).
2. If making an event that requires an advance ticket or RSVP create a ticket link after filling this form out link:via Withfriends.
3. Event Name
   • When filling this out be sure to adhere to the Style Guide.
   • For a series of events:
     • “Event Name 1” and “Event Name 2”
     • “Games Y’all August 2023” and “Games Y’all September 2023”
4. Public Event
   • Yes. Select this for events that the public can attend.
   • No. Select this for private workshops, film shoots, rehearsals, or other private events.
5. Date Start
   • The date and time of the event.
6. Date End
   • The end date and time.
     • Every event should have an end date/time.
     • For residencies, use multiple-day events. For repeating workshops, use individual events.
7. Doors
   • (Optional:) Indicate when the house opens before the event/performance starts.
8. Description
   • Include all event details, bios, and other relevant information. Write in an approachable and plainspoken style.
   • No length limit.
9. Short Description
   • A shorter version of the Event Description. It will be use rfor text, email, and Discord communication. Text only.
   • Less than 1000 characters.
10. Event Poster
    • A square or portrait poster. It will display at the top right of the wiki event page.
11. Event Banner Image
    • Must be at least 720 x 377.
    • Will be used on Withfriends and Discord.
12. Event Link
    • Insert your Withfriends ticket link.
13. Open Call Link
    • (Optional:) If the event is an open call, insert the link here. Can be Wiki, JotForm, etc.
14. Admission Type (select one)
    • Free
    • Suggested Donation
      • Insert low and high amount suggestion.
    • Sliding Scale (with a minimum donation)
      • Insert low and high amount suggestion.
    • Sliding Scale (with no minimum donation)
    • Set Price
      • Insert ticket price.
15. Volunteers Requested
    • If Yes: Describe volunteer needs. Write a clear description of roles and skills, as well as amount of people needed. This gets posted into the volunteer Airtable base.
16. Sponsor Requested
    • IF Yes: Describe what sponsorship the event requires. This gets posted into the sponsor Airtable base.
17. Anticipated Attendance
    • Guess reasonably how many people intend to show up, this helps anticipate staffing numbers.
18. MoHA Program
    • (Optional:) Select "+ Add" and choose the affiliated MoHA program from the dropdown.
    • If the program is not available, add it in Airtable through Grid View.link
19. Will this event take place at MoHA?
    • If No:
      • Select "+ Add" and choose the location from the dropdown.
      • If the location is not in the dropdown, add it. Include the name and address.
20. Event format(s)
    • Select the event formats (eg. film, installation, improv, theater, other) from the dropdown.
21. Event medium(s)
    • Select which mediums the event uses (eg. acting, sound design, music, etc).
22. Who should be credited for this event?
    • Artists — those creating the work.
      • Artists as a term encompasses all educators, exhibitors, bands, performers or anyone who should be credited to the public.
    • Organizers — Those putting together the event.
    • Sponsors — Those donating products or dollars.
    • Funders — A grant funder or other funding body.
    • Fundraiser — Are proceeds from this event going to external causes?
23. Add to MoHA Discord?
    • Select this box for the event to be added to the MoHA Discord within a few days.
24. Staff
    • Select your name from the dropdown, in case there are any questions about the event.

Related links

• Editing Staff Events
• Adding a Withfriends Event