Fantastic Arcade Committee Roles

Game Committee

Select games, spotlight creators, guide themes for events, recruit submissions.

Roles

Co-chairs - organize meetings, make agendas, delegate and follow up
Secretary - take notes, organize information in Asana and drive
Outreach Officers - recruit submissions from BIPOC, LGBTQIA+, disabled, women, and non-binary game developers/artists, inform folks about our open calls and meetups, socialize with and support devs at the event, develop themes for meetups based on submissions, pitch guest curators for meetups/showcases.

Useful skills

• Big fan of our mission
• Knack for programming/curating and/or is into sharing games/digital art
• Inclusive, social, friendly
• Can speak gamer

Tasks

Before event Selection: Review submissions, select games as well as occasional guest curators and presenters. Round out submissions with invites and direct asks.
Programming: Determine occasional themes or spotlights, collaborate with Working Groups on media jams.
At event Production: Greet game devs at the meetup, help with setup as needed, make sure they have what they need, check in during the event to see if they need a break or need anything, help with load-out as needed. Outreach: Meet new attendees, encourage people to play the games, encourage developers you meet to submit their games After event Outreach: Send thank you emails to the game devs, follow up on game or developer leads you learned about Debrief: Add any feedback (of your own, or gathered from devs) to the debrief document, raise anything for discussion among committee or with staff Update: Add any action items to Asana, implement changes by updating relevant platforms (handbook, Asana, email templates, calendar)

Communications Committee

Documentation, social media, graphics, press, and website

Roles

Chair - organize meetings, make agendas, PR schedule, delegate and follow up, check inbox Archivist - take notes, organize information and media files in Asana and Drive Webmaster - make web updates, format images for website and other needs Social Media Officer - manage Twitter and Instagram accounts Lead Discord Moderator - serve as a moderator for the Discord server Documentarian - take photos at the event, record live streams Graphic Designer - make graphics for meetups, collab with artists, edit templates as needed

Useful skills

• Knows how to do Twitter magic
• Discord platform settings and moderation
• Okay with regular short tasks (ie posting and checking messages)
• Writing, especially for press releases and email newsletters
• Basic photo and video recording/editing
• File management and basic web editing
• Graphic design and/or illustration

Tasks

Before Event PR: hype events, open calls, and other updates on Discord, social media, newsletter Web: update website with info from Game Committee Graphics: update graphics using template, decide if new graphics are needed Documentation: determine what documentation needs to be taken during the event At event PR: Post relevant content on Discord/Twitter Social: Help people feel welcome and maybe make friends at the event, listen to folks and gather feedback Documentation: take photos or other documentation as needed After event PR: thank attendees for coming, listen for and collect feedback. Share photos from the event with the devs. Did you meet anyone cool at the event? Follow up, connect them to staff if that would be valuable, etc. Web: update meetup page to “past event”, upload images, and any other changes Documentation: upload images to Drive, create a caption sheet, select and resize images for web Archive: make sure all graphic assets and images created for meetup are in Drive

Production Committee

event production, volunteer support, tech maintenance

Roles

Co-Chairs - organize meetings, make agendas, delegate and follow up Secretary - take notes, organize information in Asana and Drive Production Lead - coordinate load-out, on-site production, and load-out Tech Lead - coordinate technical needs and equipment Volunteer Lead - coordinate volunteers for meetups and occasional prep days

Useful Skills

• Event production
• Tech troubleshooting
• Has a car, cool with running errands
• Able to lift equipment
• Social, friendly, like teaching others

Tasks

Before event Production: attend site visit with staff, coordinate with staff on supply needs for meetup, order or run errands to pick up supplies Tech: coordinate with staff and Games Committee to determine tech needs, ensure that tech is working and games are installed Volunteers: manage emails with volunteers (templates and info will be provided), review volunteer info sheets to know what’s going on at the meetup Event day Production: help load and transport equipment/supplies to venue, lead in getting things up and running, as well as packed up and returned to storage Tech: help transport equipment to venue, lead in getting tech set up and running, and then safely off and returned to storage, keep track of ours vs devs hardware. Volunteers: greet volunteers, show them their duties, check in during their shift to see if they have questions or need a break, make sure to thank and check in with them before their shift is over After events Tech: Make any necessary software updates or bring up recommended hardware repairs Volunteers: send thank you emails to volunteers Debrief: Add any feedback (of your own, or gathered from devs) to the debrief document, raise anything for discussion among committee or with staff