Creating Staff Events

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Purpose:

Adding events to the Airtable form will:

Hold the date in Google Calendar.
Host all of the info/links/visual assets in one place.
Request volunteers and sponsorships.
Allow you to share the event to Discord or request volunteers and sponsorships.

Steps:

Go to: https://moha.wiki/Event_Entry_Staff. [image]
- Note: You can also find this through the https://moha.wiki/Category:Staff.
- If signing in requires a password, use “mohahaha” (all lowercase).
If making an event that requires an advance ticket or RSVP create a ticket link after filling this form out link:via Withfriends.
Event Name
- When filling this out be sure to adhere to the Style Guide.
- For a series of events:
  - “Event Name 1” and “Event Name 2” or “Games Y’all August 2023” and “Games Y’all September 2023”
Public Event
- Yes. Select this for events that the public can attend.
- No. Select this for private workshops, film shoots, rehearsals, or other private events.
Date Start
- The date and time of the event.
Date End
- The end date and time.
  - Every event should have an end date/time.
  - For residencies, use multiple-day events. For repeating workshops, use individual events.
Doors
- (Optional:) Indicate when the house opens before the event/performance starts.
Description
- Include all event details, bios, and other relevant information. Write in an approachable and plainspoken style.
- No length limit.
Short Description
- A shorter version of the Event Description. It will be use rfor text, email, and Discord communication. Text only.
- Less than 1000 characters.
Event Poster
- A square or portrait poster. It will display at the top right of the wiki event page.
Event Banner Image
- Must be at least 720 x 377.
- Will be used on Withfriends and Discord.
Event Link
- Insert your Withfriends ticket link.
Open Call Link
- (Optional:) If the event is an open call, insert the link here. Can be Wiki, JotForm, etc.
Admission Type (select one)
- Free
- Suggested Donation
  - Insert low and high amount suggestion.
- Sliding Scale (with a minimum donation)
  - Insert low and high amount suggestion.
- Sliding Scale (with no minimum donation)
- Set Price
  - Insert ticket price.
Volunteers Requested
- If Yes: Describe volunteer needs. Write a clear description of roles and skills, as well as amount of people needed. This gets posted into the volunteer Airtable base.
Sponsor Requested
- IF Yes: Describe what sponsorship the event requires. This gets posted into the sponsor Airtable base.
Anticipated Attendance
- Guess reasonably how many people intend to show up, this helps anticipate staffing numbers.
MoHA Program
- (Optional:) Select "+ Add" and choose the affiliated MoHA program from the dropdown.
- If the program is not available, add it in Airtable through Grid View.link
Will this event take place at MoHA?
- If No:
  - Select "+ Add" and choose the location from the dropdown.
  - If the location is not in the dropdown, add it. Include the name and address.
Event format(s)
- Select the event formats (eg. film, installation, improv, theater, other) from the dropdown.
Event medium(s)
- Select which mediums the event uses (eg. acting, sound design, music, etc).
Who should be credited for this event?
- Artists — those creating the work.
  - Artists as a term encompasses all educators, exhibitors, bands, performers or anyone who should be credited to the public.
- Organizers — Those putting together the event.
- Sponsors — Those donating products or dollars.
- Funders — A grant funder or other funding body.
- Fundraiser — Are proceeds from this event going to external causes?
Add to MoHA Discord?
- Select this box for the event to be added to the MoHA Discord within a few days.
Staff
- Select your name from the dropdown, in case there are any questions about the event.